GENERAL STATEMENT OF DUTIES
Independently perform a variety of responsible administrative support activities to promote and maintain effective program services, according to established practice and procedures; performs related work as required.

SUPERVISION RECEIVED
Work under the general supervision of a higher level administrative or professional employee, who assigns work, sets goals and reviews work for accuracy, completeness and compliance with department and program policies and goals.

SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this classification; however, may provide training and give instruction to volunteers, interns, and other office staff.

• Acts as the primary receptionist for the front counter of the Sheriff’s Office Public Safety Building.  Answers multi-line telephone system, screens and distributes calls and messages as needed.  Knowledge of sheriff’s office divisions/sections and county departments and services (specifically Community Corrections) essential to determine how to route calls.  Assists general public, other departments/agencies, and other staff as needed via phone and in person.
• Maintain working knowledge of department computer systems and the ability to enter and view all systems.  Keep computer skills current and up to date.
• Computer knowledge and skill in: Microsoft Word, Microsoft Excel, Microsoft Outlook, ISIS, and Laserfiche/Imaging.
• Enter information into ISIS database to create accounts for trip permits, global positioning satellite, chaperone class, etc.
• Responsible for opening and closing the Community Corrections office, as well as maintaining needed informational supplies in the lobby.
• Reviews, processes, and distributes various reports and incoming faxes to appropriate authorities per office guidelines.
• Collect and distribute mail from all campus divisions.
• Establish and maintain notary commission.
• Perform other duties as assigned.

EXPERIENCE AND TRAINING 

1. High school diploma, or equivalent; AND
2. One year of general office experience; OR
3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
    

• Must pass a criminal history background investigation, which includes fingerprinting; however, conviction of a crime may not necessarily disqualify an individual for this classification.
• This is a full-time position, which is eligible for overtime.
• This position is represented by a union.
• Work Schedule:  Monday through Friday, 8:00 a.m. - 5:00 p.m.

KNOWLEDGE, SKILLS, AND ABILITIES 
Knowledge of modern office practices, procedures and techniques; arithmetic and general record keeping/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software; and basic knowledge of English composition, spelling and grammar.

Skill and ability to type at an acceptable rate of speed; access and use various computer systems and software; accurately and effectively perform the various assigned tasks and duties following general procedure and program policies; meet and assist clients, staff, and the general public in a courteous, professional manner; understand and effectively follow oral and written instructions, communication, and procedures; apply newly assigned procedures and practices to specific work assignments; and provide backup to other positions as needed.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program.  Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan.  Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.

VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015.  Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.