Marion County, Oregon is an Equal Opportunity Employer. We are actively recruiting all job opportunities listed. To apply online:
Click the job title you are interested in
Click the "Apply" button
If this is your first time applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can build an application by clicking the "Create Application" link within your account. This application can be saved and used to apply for more than one job opening.
Submit your applications by the final filing date and time listed. E-mail Addresses Are Required
Applicants will receive communication from Marion County only if they are moving forward in the application process. If you are not selected to move forward in the process, you may not hear anything until after the position is filled.
It is important that the Education and Experience sections of your application show how you meet the minimum qualifications for the position as well as any other information relevant to the position. Applications may be rejected if incomplete. Unless otherwise noted in the job announcement, resumes are not accepted in lieu of Education and Work Experience details in the application form. Applications and attachments are only accepted through the online process, not by US Mail, hand delivery or e-mail.
Marion County participates in E-Verify. For further information, please see the attached E-Verify document. El Condado de Marion participa adentro E-Verifica. Para mas información, vea por favor el documento unido.
Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mail Human Resources if you wish to request an accommodation.
If you have questions related to the online application system, such as a forgotten password or difficulties submitting your application, please call NeoGov customer service at 855-524-5627.
If you have questions regarding a job opportunity after carefully reviewing the job posting, please e-mail Human Resources.
GENERAL STATEMENT OF DUTIES
Independently perform a variety of responsible administrative support activities to promote and maintain effective program services, according to established practice and procedures; performs related work as required.
Work under the general supervision of a higher level administrative or professional employee, who assigns work, sets goals and reviews work for accuracy, completeness and compliance with department and program policies and goals.
Supervision of other employees is not a responsibility of positions in this classification; however, may provide training and give instruction to volunteers, interns, and other office staff.
Typical Duties - Duties include, but are not limited to the following
Acts as the primary receptionist for the front counter of the Sheriff’s Office Public Safety Building. Answers multi-line telephone system, screens and distributes calls and messages as needed. Knowledge of sheriff’s office divisions/sections and county departments and services (specifically Community Corrections) essential to determine how to route calls. Assists general public, other departments/agencies, and other staff as needed via phone and in person.
Maintain working knowledge of department computer systems and the ability to enter and view all systems. Keep computer skills current and up to date.
Computer knowledge and skill in: Microsoft Word, Microsoft Excel, Microsoft Outlook, ISIS, and Laserfiche/Imaging.
Enter information into ISIS database to create accounts for trip permits, global positioning satellite, chaperone class, etc.
Responsible for opening and closing the Community Corrections office, as well as maintaining needed informational supplies in the lobby.
Reviews, processes, and distributes various reports and incoming faxes to appropriate authorities per office guidelines.
Collect and distribute mail from all campus divisions.
Establish and maintain notary commission.
Perform other duties as assigned.
Requirements for the Position
EXPERIENCE AND TRAINING
High school diploma, or equivalent; AND
One year of general office experience; OR
Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
Must pass a criminal history background investigation, which includes fingerprinting; however, conviction of a crime may not necessarily disqualify an individual for this classification.
This is a full-time position, which is eligible for overtime.
This position is represented by a union.
Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of modern office practices, procedures and techniques; arithmetic and general record keeping/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software; and basic knowledge of English composition, spelling and grammar.
Skill and ability to type at an acceptable rate of speed; access and use various computer systems and software; accurately and effectively perform the various assigned tasks and duties following general procedure and program policies; meet and assist clients, staff, and the general public in a courteous, professional manner; understand and effectively follow oral and written instructions, communication, and procedures; apply newly assigned procedures and practices to specific work assignments; and provide backup to other positions as needed.
Stands; sits; moves about the work area; bends forward; stoops; climbs 1 floor of stairs; reaches overhead; lifts up to 35 lbs.; pushes and pulls up to 5 lbs.; moves carts weighing up to 100 lbs.; operates a keyboard; speaks with a clear and audible voice; reads a 12-pt. font; hears a normal speech level; works in areas that may be exposed to office chemicals.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE
One of the following:
MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
In addition to one of the above documents, Disabled Veterans must also submit one of the following:
A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.