• Assist in the development, analysis and execution of the Health & Human Services Department ($100+ million) budget and three supplemental budgets.   
• Draft budgets and make recommendations for changes.  
• Assist with the methodology for allocating department wide expenses.  
• Assist with the Budget narrative and supporting documents.   
• Perform analysis and projections to identify budget risks or potential shortfalls.  
• Offer strategic advice to the Office of the Executive Team to mitigate risk and strategically utilize department resources to achieve the goals of the Department Strategic Plan.
• Analyzes difficult and complex budget and financing proposals; meets with department leadership to evaluate budget request justifications; reviews revenue projections for reasonableness; makes recommendations on proposals and other budgetary matters; and conducts analysis to identify issues. Prepare and present complex reports and analyses to individuals and groups; provide information and training to staff on financial management, planning, budgets, expenditures, and revenue forecasting.
• Serve as liaison between the Health & Human Services Department and contract/grant agencies for fiscal and statistical reporting.  
• Resolve administrative and fiscal procedural difficulties between department and contract/grant agencies.  
• Review all contracts/grants; prepare required budget documentation.  
• Review department expenditures to ensure integrity of contract/grant spending, including identification of other revenue sources. 
• Prepare and send fiscal reports and invoices as specified in contract/grants.  
• Assure contract/grant reports and invoices follow contract language and County processes.   
• Review administrative and fiscal, including billing and contracts, procedures for efficiency.  
• Review all contracts/grants to assure systems are in place to be in compliance with OMB-A87.  
• Assure that appropriate staff complete time coding or sign a certification form.  
• Work with Health & Human Services Administrative Staff to develop and issue monthly financial reports, by program and service code, to management and program areas.  
• There are approximately 160 different service codes; each with their own funding sources and budgets, the majority with staff budgeted on them.    
• Forecast program projected revenues and expenditures for current and future years.  
• Make decisions and authorize expenditures to service codes with full discretion to move expenses between budgets as necessary and appropriate.
• Complete Capital Improvement Project (CIP) and Capital Acquisition Request (CAR) forms and make necessary budget adjustments.  
• Route for proper approvals and work with other Departments as required.
• Participate with Health & Human Services Administrative Staff to meet with Leadership Team members to review the progress of budget year to date activities. 
• Monitor and control budget revenues and expenditures and investigate variances.  
• Make recommendations to management to resolve funding problems.  
• Prepare journal vouchers to allocate or correct program expenditures and revenues.  
• Provide technical assistance to Administrative Staff in various areas of A/R, A/P, Payroll to ensure proper coding of revenues and expenditures in alignment with the Department Budget.  Perform internal reviews and audits to ensure accuracy.
• This position is responsible for position control.  
• Track position numbers and position assignments, verify proper payroll costing and reconcile FTE changes with County HR records.   
• Investigate and correct any variances.   
• Work with recruitment and billing staff to ensure communication around staffing changes or position updates are known.   
• Participate in audits of contracts/grants, fiscal reports, allocations of staff time, sub-contractors.  Includes conducting audits of sub-contractors as well as participating in audits of the Health & Human Services Department by contract/grant agencies.  Interpret State and Federal rules and regulatory statues as required.  Assure compliance with state and Federal rules and statutes.  
• Responsible for updating the Department fee schedule by determining the unit cost for services provided.  
• Work with program staff and billing team to establish and update fees for all billing codes on the Department fee schedule.  
• Calculate and report on average cost per case by program, assist to determine break even points for programs or individual case load sizes.  
• Other duties as assigned by your supervisor.
• Response Level 1: In the event of an emergency, employee makes a reasonable effort to report to work. Employee may be required to perform duties outside of their regularly assigned duties. Employee may be requested to work an extended or flexible schedule. Due to regular assignment, employee may be assigned a leadership role in the provision of essential services or response functions. Staff at this response level must complete Incident Command System 100, 700, 200, and 800 on-line or in-person training. 

• The finalist for this position may be required to pass a criminal history background check; however, conviction of a crime may not necessarily disqualify an individual for this position.
• This position may be subject to the following:  Must not be excluded from participation in the federal health care programs (Medicaid, Medicare and other federally funded programs that provide health benefits); AND must not be excluded from participating in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).
• This assignment is represented by a union.
• This is a full-time position, which is not eligible for overtime. 
• Typical work schedule:  Thursday through Monday, 8:00 am-5:00 pm, with flexibility depending on the needs of the department or program.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program.  Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan.  Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.

VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015.  Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.