Job Postings

Office Specialist 3 - Dog Services Volunteer Coordinator

Marion County
Job Description
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Office Specialist 3 - Dog Services Volunteer Coordinator


$20.05 - $26.83 Hourly


Salem, OR

Job Type

Full-time Regular

Job Number



Community Services

Opening Date


Closing Date

10/3/2023 11:59 PM Pacific



Bargaining Unit




Performs administrative support activities of a complex or technical clerical nature, which requires advanced skills, independent judgment and discretion; acts as lead worker of a specific clerical function overseeing the work of others; and performs other related duties as assigned.

Works under the general supervision of a supervisor/manager or professional employee, who assigns work, establishes goals, and reviews results obtained for compliance with department and program policies, procedures and goals.

Supervision of other employees is not a responsibility of positions in this classification; however, exercises lead direction over other clerical or office staff.


Typical Duties - Duties include, but are not limited to the following

Volunteer Coordination

  • Maintains responsibility for recruiting, onboarding, scheduling and overseeing volunteers to assist shelter staff in areas including but not limited to: animal care, fundraising, educational endeavors, transportation, building & grounds needs, and community events.
  • Prepares weekly informational emails to volunteers, as needed, to keep them abreast of shelter needs and updates. Addresses concerns, conflicts and other issues involving volunteers. Provides coaching, mentoring and conflict resolution in a positive and constructive manner.
  • Works with Community Services Administration to ensure proper tracking of volunteer hours and maintenance of volunteer database. Assists with the development of MCDS volunteer materials, including but not limited to: training collateral, handbooks, informational flyers and brochures.
Foster Care Program
  • Maintains responsibility for enhancing and overseeing MCDS Foster Care Program. Recruits, trains and oversees volunteer foster care providers. Works closely with shelter staff to identify foster candidates and actively seeks foster care placement. Tracks foster volunteer hours and follows foster dogs/puppies throughout the foster care process.
  • Schedules surgery, medical appointments or medical follow up appointments for dogs currently in foster care. Provides foster families with regular email updates to keep them abreast of updates.
  • Develops and creates volunteer foster care training, handouts and brochures. Works with shelter team to conduct specialized trainings and seminars to ensure volunteer foster families are knowledgeable in a variety of animal care topics.
Marketing & Community Outreach
  • Works in conjunction with Shelter Director, oversees and maintains social media sites and works closely with shelter staff and volunteers to provide appropriate content. Uses social media outlets, e-newsletters and other innovative techniques to recruit and retain foster families and shelter volunteers.
  • Assists with maintaining, updating and creating shelter brochures. Designs, writes and distributes monthly e-newsletter to volunteers and foster families.
  • Coordinates and attends community outreach efforts, including but not limited to licensing amnesty events, fundraisers with local businesses, outreach events at Farmer’s Market, local events and offsite partners.
Front Desk Support
  • Provides backup assistance for clerical staff during absences and heavy workloads.
  • Performs other duties as assigned.


Requirements for the Position



  1. Graduation from high school or GED equivalent; AND
  2. Two (2) years of general office experience; including at least one (1) year of experience utilizing a variety of computer software programs (Please list specific software and number of years' experience with the software on your application.); OR
  3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

Preference will be awarded to applicants who, in addition to the above requirements, have at least one year of hands-on experience in an animal-related field, such as animal training facility, veterinarian assistant or shelter work.

  • Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at:
  • This is a full-time position, which is eligible for overtime.
  • This position is represented by a union.
  • Typical work schedule:  Tuesday - Friday, 8:00 a.m. - 5:00 p.m. and Saturday 8:00 a.m. - 4:30 p.m., with flexibility depending upon the needs of the department.
  • The finalist for this position will be required to pass a criminal history background check, however conviction of a crime may not necessarily disqualify an individual for this position.
Considerable knowledge of accepted modern office practices, procedures and techniques; English composition, spelling, and grammar; arithmetic, clerical/accounting principles and processes; Some knowledge of techniques of supervision and training; concepts and techniques of prioritizing/organizing work; applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities.

Substantial skill and ability to independently, accurately and effectively perform assigned tasks and duties following established procedures and program policies; meet and assist the public, staff, clients, and other personnel of other businesses in a courteous, professional manner; comprehend and adhere to stated oral and written instructions, communications and procedures; apply principles, policies and procedures to specific work assignments; provide training to others; give and prioritize work assignments. 

Operates a motor vehicle, sees using depth perception; sits; stands; moves about the work area; bends forward; stoops; climbs 1 floor of stairs; crawls on hands and knees; reaches overhead; lifts up to 50 lbs.; pushes or pulls up to 60 lbs.; moves carts weighing up to 50 lbs.; carries items weighing up to 20 lbs.; operates a computer and keyboard; speaks with a clear and audible voice; reads a 12 pt. font; distinguishes colors and shades; hears a normal level of speech; on occasion, will work in areas of heat, cold, humidity, noise or with chemicals; may work in uneven areas or wet areas; possible risk of OSHA Blood/Body Fluid exposure; duties will include frequent handling of frightened, injured and/or sick dogs.


Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program.  Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan.  Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.

Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015.  Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.


  • One of the following:
    • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
    • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
    • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
  • In addition to one of the above documents, Disabled Veterans must also submit one of the following:
    • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
    • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.

Marion County
PO BOX 14500

Salem, Oregon, 97309
(503) 566-3949

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