Liberty House Job Announcement Executive Coordinator On-Site/In Person Full-time – 40 hours Starting at $22.29/hr. About Liberty House Liberty House is a child advocacy center; a nonprofit organization dedicated to supporting children and families facing concerns of abuse, neglect, trauma, and grief. Our successes lead to vital positive social change, and we are looking for a highly organized, energetic, self-motivated, and passionate person to join our team. Visit www.libertyhousecenter.org to learn more about Liberty House. Position Summary: This position is responsible for providing professional, high-level, administrative support and coordination for the Chief Executive Officer (CEO) and additional support for the Deputy Chief Executive Officer. Those duties include but are not limited to supporting the CEO, managing the CEO’s calendar, scheduling meetings, supporting the Liberty House Board of Directors, managing projects, drafting documents such as letters, and organizing materials including files and notebooks. Other duties include providing backup support for the legal assistant, and reception staff, and basic clerical functions such as copying, filing, preparing meeting materials, and ordering office supplies. The Assistant Deputy CEO & MDT Team Leader supervises this position Basic Functions and Responsibilities of the Position: Executive Support: • Provide general executive support to the CEO. • Act as a liaison between the CEO and the Board of Directors. • Manage the CEO’s calendar. • Schedule simple and complex meetings. • Take comprehensive notes. • Draft documents/letters. • Organize materials including files and notebooks. • Manage projects. • Facilitate external trainings as needed. Board of Directors Support: • Manage monthly Board of Directors’ meeting logistics including scheduling, room reservations, refreshments, sending meeting materials, meeting reminders, and tracking RSVPs. • Assist CEO in compiling all materials for Board meetings. • Attend Board meetings, take and edit minutes. • Assist CEO with keeping Board member roster up to date; track Board membership terms and notify CEO of expired Board member terms. • Keep Board Committee Roster up to date. • Assist Executive Committee in recruiting, selecting, and orienting new Board members. • Assist preparations for annual Board of Directors retreat. • Provide support for quarterly Executive Committee meetings including sending reminders, preparing meeting materials, taking, and editing minutes. • Prepare documents; maintain records and files. • Provide support for Children’s Council as needed. Legal Support • Provide backup support to the Legal Department Manager. • Process records and tes�mony requests from start to finish, including providing records securely through an online pla�orm. • Assist with records reten�on, file organiza�on, and records retrieval. • Process court �me sheets submited by staff; research missing court �me sheets & take appropriate ac�on. • Process payments related to the produc�on of records. Office Support: • Provide general administrative support. • Serve as the first point of contact for visitors to Building 1. Assist in welcoming and directing visitors to the appropriate office. • Assist with preparations for staff meetings and retreats and take meeting minutes. • Maintain inventory of supplies and materials. • Order and stock office, building, and medical supplies. • Order printed materials. • Other duties as assigned. • Assist with opening and closing procedures. Basic Functions and Responsibilities as a Liberty House Team Member: • Pass a criminal background, a sex offender registration and child abuse registry check. • Maintain required confidentiality in compliance with Liberty House policies, HIPAA, and State of Oregon multidisciplinary child abuse assessment team statutory requirements. • Attend Liberty House staff meetings and annual retreat. • Communicate professionally, respectfully, and supportively with internal team members, external partners, and board members. • Promote a positive working environment by adhering to the Liberty House Code of Conduct. • Conduct the business of Liberty House so as to maintain and increase its goodwill and reputation in the community, consistent with professional and ethical standards of behavior. Qualifications: Required Education and Experience: • High school diploma or GED is required. (College degree preferred) • Paralegal or health sciences training would be helpful. Background (education or experience) in criminal justice, social science, human services, psychology, law, sociology, or healthcare is desirable. • Minimum three years’ experience in office work or administrative support, preferably in a clinical, legal, or social services setting. (Must have more than entry-level experience.) • Proficiency with Windows computers and Microsoft Office. Other Qualifications: • Excellent communication and writing skills and ability to adapt communication to the needs of many different types of professionals, customers, clients, and community members. • Candidate must be highly organized and have excellent attention to detail. • Candidate must be consistently productive. • Candidate must be an initiative-taker with the ability to function independently. • Respond in a timely manner with appropriate and accurate information. • Candidate must be able to read and write in English. Bilingual (Spanish) would be an asset. • Valid driver’s license and reliable transportation (for errands, purchasing, and attendance at meetings). • Ability to handle extremely sensitive material relating to child abuse and child fatalities is required, both from an operational and an emotional perspective. Hours, Compensation and Benefits: • Full-time, 40 hours per week, Monday – Friday. • Compensation: dependent upon experience. • Benefit package: Health & Dental insurance (premium fully paid for employees); flexible spending account; 403b retirement (match up to 3% of annual salary); eleven paid holidays, paid vacation, and sick leave; employee assistance plan; monthly athletic club membership subsidy. To Apply: Please email a cover letter, Liberty House Application, and resume to: HR@libertyhousecenter.org Attention: Kaute Mendoza, Assistant CAO Liberty House does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, disability, national or ethnic origin, or other legally protected status. Women, people of color, people with disabilities, and LGBTQ candidates are encouraged to apply.