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Office Specialist 3 - Public Works - Environmental Services

Marion County
Job Description
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Office Specialist 3 - Public Works - Environmental Services


$20.05 - $26.83 Hourly


Salem, OR

Job Type

Full-time Regular

Job Number



Public Works


Public Works Administration

Opening Date


Closing Date




Bargaining Unit




This recruitment has been reopened for additional applicants and will remain open until filled. If you have already applied for recruitment #012-2023-15, you do not need to reapply. New applicants are encouraged to submit applications as soon as possible as this recruitment may close at any time without further notice.  

Performs administrative support activities of a complex or technical clerical nature, which requires advanced skills, independent judgment, and discretion; acts as lead worker of a specific clerical function overseeing the work of others; and performs other related duties as assigned.

Works under the general supervision of a supervisor/manager or professional employee, who assigns work, establishes goals, and reviews results obtained for compliance with department and program policies, procedures, and goals.

Supervision of other employees is not a responsibility of positions in this classification; however, exercises lead direction over other clerical or office staff.


Typical Duties - Duties include, but are not limited to the following

Environmental Services Division Support

  • Prepares correspondence, edits documents, posts/sends public notices regarding Advisory Boards, Public Hearings, and Special Meetings related to the ES Division
  • Schedules, coordinates, and attends various meetings; prepares and disseminates meeting minutes.
  • Tracks volunteer hours, training, applications, term dates, and contact information.
  • Assists with processing incoming funds from County Park camping fees as needed (backup)
  • Coordinates various board documents for meetings such as Management Update, Board Session, and Work Sessions
  • Updates the intranet/internet pages as necessary. 
  • Assists with various supplemental administrative tasks/projects as needed.
  • Develops and maintains written procedures for administrative functions.
  • Travel to meetings/events as needed.
Service District Support 
  • Provides administrative support for ESSD and Brooks Service District advisory committees, service district budget meetings, and other meetings as assigned.
  • Coordinates/schedules meetings, sends out notices, prepares conference spaces (including technology needs), and takes minutes.
Reception/Dispatch Support
  • Provides reception backup; answers multi-line telephone, provides basic information relating to county/department/division services.
  • Writes receipts for cash/checks/credit card transactions; prepares bank deposits.
  • Directs calls/walk-in customers to appropriate staff or departments.
  • Assists with other administrative support roles as needed.
  • Answers multi-line telephone, directs callers to appropriate staff/division, provides basic program information.
  • Becomes a call taker during inclement weather events and logs calls into the computer dispatch log. 
These duties may require working long hours outside normal business hours, weekend/holiday work, and may occur with little or no advance notice.
Participates in basic through advanced incident command training and drills to maintain proficiency in EOC operations. Assumes any position as assigned in the EOC, up to and including command staff. Emergency Management duties may require working long hours outside normal business hours, weekend/holiday work, and may occur with little or no advance notice.


Requirements for the Position



  1. Graduation from high school, or equivalent; AND
  2. Two years of general office experience; including one year of experience utilizing a variety of computer software programs; OR
  3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.


  • Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at:
  • The finalist for this position will be required to pass a criminal history background check, however conviction of a crime may not necessarily disqualify an individual for this position.
  • This is a full-time position, which is eligible for overtime.
  • This position is represented by a union.
  • Typical work schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m. with flexibility depending upon the needs of the department.

Considerable knowledge of accepted modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic, clerical/accounting principles and processes; Some knowledge of techniques of supervision and training; concepts and techniques of prioritizing/organizing work; applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities.

Substantial skill and ability to independently, accurately and effectively perform assigned tasks and duties following established procedures and program policies; meet and assist the public, staff, clients, and other personnel of other businesses in a courteous, professional manner; comprehend and adhere to stated oral and written instructions, communications and procedures; apply principles, policies and procedures to specific work assignments; provide training to others; give and prioritize work assignments.

Operates a motor vehicle, sees using depth perception; sits; stands; moves about the work area; bends forward; stoops; climbs 1 floor of stairs; crawls on hands and knees; reaches overhead; lifts up to 30 lbs.; pushes or pulls up to 30 lbs.; moves carts weighing up to 50 lbs.; carries items weighing up to 30 lbs.; operates a computer and keyboard; rapid-mental/hand/eye coordination; speaks with a clear and audible voice; reads a 12 pt. font; distinguishes colors and shades; hears a normal level of speech.


Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program.  Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan.  Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.

Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015.  Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.


  • One of the following:
    • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
    • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
    • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
  • In addition to one of the above documents, Disabled Veterans must also submit one of the following:
    • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
    • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.

Marion County
PO BOX 14500

Salem, Oregon, 97309
(503) 566-3949

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