Job Postings

Office Specialist I (5 hrs)

North Santiam School District 29J
Job Description

We are looking for a great personality who can greet the public, work with a fabulous team of people and handle a variety of clerical and office tasks from multiple departments with efficiency.


For the first several weeks/months, this position will assist with attendance for Options Academy, our online school and work a few hours/day in that building and the remainder of the day at the District Office. Eventually, the work will shift to be entirely at the District Office.


Distinguishing Characteristics:


Positions assigned to the assistant secretary classification are distinguished from office manager/ lead secretary by the performance of standard office duties.


Essential Requirements:


  • High school diploma and one-year general office experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job
  • Knowledge of office practices, procedures, and equipment
  • Ability to communicate effectively with other employees and the general public using tact, courtesy, and good judgment
  • Ability to work with accuracy and attention to detail to meet deadlines
  • Ability to understand and execute oral and written instructions, policies, and procedures
  • Ability to operate standard office equipment such as typewriter, computer terminal, word processor, calculator, and photocopier
  • Ability to type at a level required for specific position
  • Ability to physically perform assigned duties, including, but not limited to lifting objects up to 25 pounds


Essential Duties and Responsibilities:


1. Perform a variety of clerical work in support of the school secretary including typing, proofreading, filing, checking information on records, and collecting and accounting for monies received

2. Perform routine office/ clerical duties as assigned; maintain and monitor student attendance records

3. Answer telephones and take messages, respond to inquiries, provide information, about school operations and refer calls to appropriate staff members

4. Receive calls from parents regarding student attendance/ absence/ behavior

5. Enter attendance, enrollment, and/ or behavior on the computer and prepare reports as assigned regarding student attendance/ absence/ behavior

6. Type letters, memos, bulletins, or other material from oral directions, rough draft, copy, notes on transcribing machine recordings

7. Ability to operate basic office equipment (i.e. computers, printers, telephone, intercom, copiers, calculators, etc.)

8. Process incoming and outgoing student records; maintain student records

9. Greet and direct office visitors, provide routine information, refer questions to staff and answer in-school intercom calls

Contact Information