Job Postings

Office & Finance Manager

Focus Heating & Cooling
Job Description

Office & Finance Manager

$48,000 ‒ $62,000 Annually

Who We Are

Focus Heating & Cooling has been in business for over 17 years, serving the Santiam Canyon and the Willamette Valley. We are a locally and family owned business based out of Stayton. Our business is based upon our honesty and customer service. We want what is right for our customer first! Not what is right for our bottom line. Due to these facts, we are almost exclusively referral based. We routinely are the little company that can. We have been honored to be recognized as a top 100 Daikin dealer in North American and Silver in the Best of the Mid-Valley.

What We Do

We are a team of service experts who handle everything from small repairs of residential heating and cooling systems to large replacements of commercial equipment.

HVAC Office Manager

The HVAC Office Manager is responsible for the management of all areas of the financial operations and supervision of internal controls, policies, processes and procedures. 

► Primary responsibilities:

  • Prepares financial statements, including but not limited to, balance sheet reconciliations.

  • Plans, organizes, and coordinates all activities of the general accounting function to ensure accurate and timely recording and reporting of all financial results.

  • Manages the day-to-day operations of the related general ledger accounts, including A/R, A/P, purchases, and P&L activity.

  • Processes payroll disbursements and employee benefits in cooperation with Insperity.

  • Balance petty cash, bank, and credit card accounts.

  • Helps to create accurate budgets that allow for the clear understanding of what must be delivered by our management team to meet organizational goals.

  • Identifies process improvements and efficiencies, including the implementation of new systems and advises management with regards to resource utilization, tax strategies, and the assumptions underlying budget forecasts

  • Ensures data accuracy and consistency for all related accounting functions.

  • Leads and mentors members of the staff.

  • Attracts, develops, and retains competent and committed staff members.

  • Performs special projects and addresses ad hoc responsibilities as requested.

  • Oversees process and procedure creation.

  • Supervises safety committee and ensures protocol is followed.

  • Serves as phone and scheduling back up when needed.

  • Secures needed licenses and ensures compliance.

 Required knowledge, skills and abilities:

  • Minimum of 5 years of accounting experience, with at least two years management experience.

  • Technically adept in all areas of accounting and financial management, including financial analysis, budgeting, and reporting.

  • Knowledge of and experience with policies, procedures, internal controls, and compliance.

  • Strong computer skills including knowledge of computer financial applications and proficiency in Word, Excel, PowerPoint, and Quickbooks.

  • Proficient use of accounting systems including AP, AR, GL and Inventory.

  • Background in building a team culture through recruitment, motivation, and training of staff.

  • Excellent verbal and written communication skills as well as excellent interpersonal skills.

  • Valid driver’s license and a clean driving record.

  • Ability to pass a background check and drug screen.

 Educational/certification requirements:

  • Bachelor’s degree in accounting or equivalent work experience.

This position is not only dealing with our money, but also providing support to all other areas of our company.  It is definitely a team effort around here and if you are willing to dive in and help out, this will be a great fit for you.  There is no task beneath any one of us, owners included. 

Equal Opportunity Employer

Contact Information