Job Postings

Operations Specialist II - Anesthesia Services

Salem Health Hospitals & Clinics
Job Description
Salem Health Hospitals and Clinics are part of a network of state of the art medical facilities located within the heart of the Willamette Valley. At Salem Health, we pride ourselves on being a community centric, diverse organization that has been voted a top workplace by our employees for three years running.
 

We continually strive to provide innovative paths to learning and growth while maintaining an environment of strategic problem solving objectives through Lean driven principles. We understand that hardworking, conscientious and compassionate team members are one of our most valuable assets and we are always looking for outstanding people to join our team.
 

Salem Health Hospitals and Clinics complies with the Oregon COVID-19 Vaccination Requirement for Healthcare Providers and Healthcare Staff in Healthcare Settings and the Centers for Medicare & Medicaid Services Omnibus COVID-19 Health Care Staff Vaccination Interim Final Rule. Every candidate who accepts a position with Salem Health will be required to furnish proof of being fully vaccinated against COVID-19 prior to starting employment ("Fully vaccinated" means having received both doses of a two-dose COVID-19 vaccine or one dose of a single-dose COVID-19 vaccine, and at least 14 days have passed since the individual’s final dose of COVID-19 vaccine). Details can be found on the Oregon Health Authority site here .
Description/Qualifications:
Your Role With Us:
The Anesthesia Operations Specialist II provides confidential administrative support, schedule coordination and project management support to the Anesthesia Service. The Operations Specialist collaborates with the administrative team to assist them in carrying out duties and responsibilities for the program. The Operations Specialist develops and maintains analysis for staffing data, builds and maintains the provider schedule and assists with other administrative tasks in support of the program. This position requires a high degree of customer service, attention to detail and strong organizational skills.
 

Core Functions:
  • Plans strategically, builds and maintains the provider schedule for SH and WV. Including PTO planning, back up allocation and interacting with locum company representation for scheduling coordination.
  • Works independently with parties inside and outside the department to organize and plan committee meetings, projects, and events. Coordinates other meetings of hospital committees, work groups, task forces and meetings involving consultants with hospital staff as directed by the Medical Director and/or administrative leadership. Manages and processes correspondence. Coordinates special projects as needed and directed.
  • Assists with data collection and presentation for Program and strategy boards.
  • Preparation of reports and presentations using Word, Excel, Power Point, and Visio. Composes and or drafts a variety of documents, spreadsheets, and organization charts. Create and maintain hospitalist manuals.
  • Locum invoice preparation for management approval. Coordinates the flow of documents which may include confidential pay and performance information.
  • Manages daily tasks and coordinates special projects as determined by the Medical Director and/or Practice Manager. Assists other office staff and works in cooperation with their efforts to ensure overall efficiency. Coordinates travel, reimbursement requests and reservations.
 

Background/Expertise:
  • High School Diploma or equivalent required. Bachelor’s degree is preferred.
  • Two (2) years clerical work in a medical environment required.
  • Minimum of two (2) years’ experience in increasingly responsible administrative assistant positions preferred.
  • Two (2) years of either the above combined.
  • Proficient in Microsoft Office Suite.
  • Maintains consistency and accuracy under pressure.
  • Must have the ability to hold in confidence any information regarding patients, personnel, or any other matters which are confidential in nature.
  • Must have strong interpersonal and customer service skills.
  • Ability to handle multiple priorities and concerns easily while working in a busy, multidisciplinary setting.
  • Requires self-direction and the ability to exercise judgment in prioritization, accuracy, and promptness in completion of projects.
  • Uses interpersonal skills which convey a positive and supportive attitude (e.g., active listening, good communication, telephone etiquette).
  • Manages dependability with sound judgment in consideration of providing excellence in patient care and teamwork:
    • Can be relied upon to carry out the job duties
    • Regularly attends work and arrives and leaves as scheduled
    • Unplanned absence is reported in accordance with policy and planned absences are scheduled in advance and in consideration of department schedules
  • Demonstrates self-motivation and acts on opportunities for professional self-improvement (e.g., solves problems independently, accepts extra assignments).
  • Routinely goes out of the way to assist and be respectful of others (i.e., patients, visitors, employees, Medical Staff).
  • Uses hospital/department resources appropriately (i.e., makes cost-conscious decisions in the use of department resources, supplies, and equipment).
  • Works productively from beginning to end of shift, consistent with department policy.
  • Uses downtime at work appropriately (e.g., participates in professional enhancement activities; assists in special projects and in maintaining department).
  • Supports and initiates changes, innovations and improvements in the workplace.
 

We have many excellent opportunities available! To view all of our openings, please visit our career page at https://www.salemhealth.org/about/careers
Closing:
Salem Health Hospitals and Clinics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, genetic information, or any other status or condition protected by law. Salem Health Hospitals and Clinics is committed to providing access, equal opportunity and reasonable accommodation for applicants. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact myrecruiter@salemhealth.org.
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