Job Postings

Fiscal Manager

Family Building Blocks, Doris's Place
Job Description

Join our Rock Star Team at Family Building Blocks!

Family Building Blocks in Salem, OR is seeking to hire a Fiscal Manager.

The Fiscal Manager is responsible for the finance and accounting operations of Family Building Blocks (FBB). The Fiscal Manager will report to and work closely with the Executive Director. In addition, they will partner with the Leadership Team to develop and implement strategies across the organization. The Fiscal Manager will work in a continually evolving environment and have the opportunity to thrive in an autonomous and deadline-oriented workplace while managing the Finance Team.

What we offer:

  • Competitive Pay
  • Employer-paid Medical and Dental insurance with buy-up options starting the 1st of the month after hire.
  • 25% of spouse/child/family premiums paid by FBB
  • Discounted fitness center/gym memberships and wellness benefits
  • Alternative care supplemental benefits (Chiropractic, Acupuncture, Massage Therapy & Naturopathic)
  • Generous paid time off (192 hours annually)
  • Paid time off to volunteer at other organizations
  • Inclement weather paid time off
  • 10-11 Paid holidays
  • Discounted personal cellphone plans
  • Student loan forgiveness through Public Service Loan Forgiveness (PSLF)
  • Options for HSA, FSA and Dependent Care Flexible Spending Account FSA. FBB will contribute $500 (prorated based on FTE) HSA 1st year employee enrolls in HDHP.
  • Employer-paid basic group Life Insurance with options for $100,000 guarantee issue amount life, $25,000 spouse, and $10,000 child.
  • Options for Legal/ID Shield
  • Employee Assistance Program (EAP)
  • Options for Short Term and Long-Term Disability insurance
  • 401(k) option with 4% annual percentage match

Why work at Family Building Blocks?

Family Building Blocks is a non-profit organization that serves children and families with the mission to keep children safe and families together. Our values reflect the services we provide and the culture we embrace for our staff. Our Rock Star employees are the most valuable asset we have and we appreciate their hard work and dedication. Our employees enjoy working and thriving in a positive and collaborative work environment that fosters professional growth, inclusiveness, and diversity.

Essential Duties and Responsibilities

Supervision and Administration

  • Oversee the Finance Department to ensure proper maintenance of all accounting systems and functions; supervise FBB's Finance Team (Fiscal Specialist, Accountant, and Accounts Receivable Clerk).
  • Oversee financing strategies and activities, as well as banking relationships.
  • Ensure maintenance of appropriate internal controls and financial procedures.
  • Ensure legal and regulatory compliance regarding all financial functions.
  • Participate in organization policy development as a member of the Leadership Team.
  • Work closely with the Sr. Director of Program Administration to coordinate the development and monitoring of organization and grant budgets, and the management of public grants, compliance, and allocations.

Accounting and Finance

  • Ensure timely, accurate, and useful financial and management reporting for federal and state funders, foundations, Program Managers, the Development Team, Executive Director, and Board.
  • Oversee the preparation and communication of monthly and annual financial statements.
  • Oversee the preparation of all financial statements and reports, including financial statements, balance sheets, 401k and investment reports, government agency, and grant reports.
  • Oversee cash flow planning and ensure availability of funds as needed.
  • Prepare revenue and expense projections to actual figures and budgeted expenses to actual expenses; make or oversee any necessary adjustments to future projections and budgets.
  • Coordinate audits and proper filing of tax returns.
  • Administer FBB's 401(k) plan.
  • Remain up to date on nonprofit accounting and relevant state and federal regulations.

Minimum Qualifications and Experience

The Fiscal Manager will be a professional leader with at least 3-5 years of combined finance experience and education, in not-for-profit work, including experience gathering and evaluating financial information and making actionable recommendations to senior leadership. They will ideally have experience managing finance (accounting, budgeting, control and reporting) for a complex nonprofit with multiple funding sources including government grants and contracts and private pledges and donations.

  • A minimum of a BS in Business, Accounting or Finance; a CPA and/or MBA/Graduate level Accounting Degree is a plus.
  • At least three years of experience and education as Finance Director or equivalent, in a nonprofit organization with a budget of at least $5 million.
  • Experience in a senior-financial-management role, partnering with executive staff, resulting in the development and implementation of creative financial management strategies.
  • Demonstrated significant experience in or knowledge of nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting.
  • Knowledge and understanding of the OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
  • Advanced skills in Microsoft Office: Word, Excel, Outlook, & PowerPoint. Proficient in database and accounting computer application systems.
  • Excellent written, verbal, and interpersonal communication skills.
  • Strong commitment to Family Building Blocks mission and values serving children and families as well as staff.
  • Demonstrated leadership ability, team management, and supervisory experience with a demonstrated ability to develop and lead others.
  • Strong analytical and organizational skills; highly disciplined, and able to work under the pressure of many priorities to ensure all critical deadlines are met to achieve goals and support the mission, values, and vision of FBB.
  • Ability to work effectively in a team environment and promote positive, forward thinking, and a strength based culture.
  • Ability to contribute to a positive and professional atmosphere at FBB and promote caring, calm, and respectful interactions with families, children, donors, volunteers, interns, and staff of Family Building Blocks.
  • Must maintain discretion and respect the confidentiality of information about finance, volunteers, donors, enrolled families, personnel issues, and other program operations.
  • Possess a valid Oregon Driver's license, acceptable driving record, and reliable transportation.
  • Must pass a pre-employment drug screen and background check.

Additional Requirements

  • Enrollment in Early Learning Division Central Background Criminal History Registry (CBR) prior to hire.
  • Mandated Reporter - Report all cases of suspected abuse and neglect in accordance with Oregon statutes and agency policies and procedures.
  • Must maintain throughout the length of employment an acceptable driving record according to FBB criteria and valid auto insurance.
  • Employees must sustain a drug free and acceptable criminal record throughout the course of employment.
  • Valid First Aid Card/Pediatric CPR or ability to obtain within 30 days of employment.
  • Documentation of training in "Recognizing and Reporting Suspicions of Child Abuse and Neglect". (Must be a minimum of 2 hours training) or able to complete within first week of hire.