Join our Rock Star Team at Family Building Blocks!
We are looking for a full-time Executive Assistant to work in Salem, OR. Are you ready to make a difference in the lives of children and families? Do you thrive in a fast-paced environment where your organizational skills and attention to detail shine? If so, we invite you to join our team as an Executive Assistant at Family Building Blocks. As a vital member of our passionate and dedicated organization, you will play a pivotal role in ensuring the smooth operation of our mission-driven initiatives.
Why work at Family Building Blocks?
Family Building Blocks is a non-profit organization that serves children and families with the mission to keep children safe and families together. Our values reflect the services we provide and the culture we embrace for our staff. Our Rock Star employees are the most valuable asset we have and we appreciate their hard work and dedication. Our employees enjoy working and thriving in a positive and collaborative work environment that fosters professional growth, inclusiveness, and diversity.
What we offer:
- Starting at $20.00 per hour
- Employer-paid Medical and Dental insurance with buy-up options starting the 1st of the month after hire.
- 25% of spouse/child/family premiums paid by FBB
- Discounted fitness center/gym memberships and wellness benefits
- Alternative care supplemental benefits (Chiropractic, Acupuncture, Massage Therapy & Naturopathic)
- Generous paid time off (192 hours annually)
- Paid time off to volunteer at other organizations
- Inclement weather paid time off
- 10 Paid holidays
- Discounted personal cellphone plans
- Student loan forgiveness through Public Service Loan Forgiveness (PSLF)
- Options for HSA, FSA, and Dependent Care Flexible Spending Account FSA. FBB will contribute $500 (prorated based on FTE) HSA 1st year employee enrolls in HDHP.
- Employer-paid basic group Life Insurance with options for $100,000 guarantee issue amount life, $25,000 spouse, and $10,000 child.
- Options for Legal/ID Shield
- Employee Assistance Program (EAP)
- Options for Short Term and Long-Term Disability Insurance
- Day one 401(k) options with a 4% annual percentage match
The Executive Assistant plays a pivotal role in ensuring efficient communication, coordination, and administrative support within Family Building Blocks. By providing comprehensive assistance to the Executive Director and leading the Reception team, the Executive Assistant contributes to the smooth functioning of the organization and supports the mission of "Keeping Children Safe and Families Together." The primary function of this position is to enable the Executive Director to focus on critical tasks necessary for the growth and maintenance of Family Building Blocks in fulfilling its mission.
- Manage and maintain the Executive Director's schedule, ensuring efficient coordination of appointments, meetings, and travel arrangements.
- Prepare and organize materials for meetings, board presentations, and important events.
- Take accurate minutes during board meetings and disseminate them to relevant stakeholders.
- Prioritize and manage incoming calls, emails, and correspondence, demonstrating professionalism and responsiveness.
- Craft and edit correspondence, reports, and presentations with precision and flair.
- Conduct thorough research and compile data to empower our executive decision-making process.
- Safeguard the confidentiality and accessibility of executive files, records, and documents.
- Collaborate in the planning and execution of company events, fostering team unity and community engagement.
- Serve as a bridge between executives and various departments, promoting effective communication and collaboration.
- Skillfully manage executive expenses, reimbursements, and budget tracking.
- Handle sensitive information with utmost discretion and professionalism.
- Contribute to general administrative tasks, fostering an organized and efficient office environment.
- Associate's degree and a minimum of three years of progressive administrative experience OR a combination of education and additional experience.
- Proven track record as an executive assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite.
- Exceptional written, verbal, and interpersonal communication skills, coupled with unwavering attention to detail.
- Strong organizational and time management abilities, adept at juggling multiple priorities.
- Thrive both independently and as a collaborative team player.
- Uphold discretion and confidentiality when handling sensitive information.
- Exemplify professionalism and confidence when interacting with executives, board members, families, and staff.
- Cool-headed problem solver with the capacity to excel under pressure.
- Adaptability to embrace shifting priorities and deadlines.