Job Postings

Instructional Support/Technology Services Administrative Assistant

North Santiam School District 29J
Job Description

Full Job Description


Position Type:
District Office/Clerical/Administrative Assistant
Date Posted:
District Office - Stayton, OR
Date Available:
START DATE: As soon as possible
SALARY: $42,680.25 - $48,036.16 depending upon experience
In addition, we pay your PERS contribution.

Reports To: Associate Superintendent
Evaluated By: Associate Superintendent
FLSA Status: Non-Exempt
Classification: Non-Represented

Job Goal:

To serve as a confidential administrative assistant to the Associate Superintendent; to provide secretarial, clerical, recordkeeping, organizational and support services. This positon provides significant support in ordering, receiving, and distributing District-wide curriculum. In addition, this position schedules, organizes, and plans District-wide in-services and professional development for certified and classified staff.

Essential Requirements:

To perform this job successfully, an individual must be able to execute each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability needed for the position.
  • High School Diploma or equivalent as required by OAR 581-37-030, Oregon Department of Education
  • 21 years of age or older
  • Experience in education setting preferred
  • Ability to work harmoniously with others and to communicate effectively (both orally and in writing) with students, parents and staff
  • Ability to understand and follow oral and written instructions with speed and accuracy
  • Ability to maintain confidentiality
  • Ability to research information and compose memos, letters and other correspondence for a supervisor/administrator’s signature
  • Ability to compile information, maintain extensive reports, and prepare reports
  • Ability to quickly acquire a working knowledge of departmental policies and procedures and the operation of secretarial services within program or department
  • Ability to operate standard office equipment (i.e. computer, telephone, intercom, calculator, copier, fax, etc.)
  • Skilled in computer operation and use of computer programs involving work processing and data base programs
  • Possess language skills including business English, composition, punctuation, spelling, correct usage, bookkeeping principles and practices
  • Perform physical requirements which may include:
A. Moderate degree of physical stamina and occasional lifting up to 50 lbs.
B. Ability to stand, walk and bend on a frequent basis
C. Ability to use computer, telephone and other office equipment for extended periods of time
D. Ability to make frequent trips from desk to counter, files and other locations in the district office/school buildings
  • Such alternative to the above requirements as the School Board or the Administration may deem appropriate and acceptable
Essential Duties and Responsibilities (other duties may also be assigned):
  • Serve as the primary contact person and liaison between the Associate Superintendent and the students, teacher, parents, staff and general public
  • Provide secretarial support to the assigned program, department or director
  • Maintain and protect the confidentiality of program/department and student records
  • Interpret and explain program or department policies, rules and regulations in response to inquiries
  • Answer telephone calls, make appointments, receive visitors and answer inquiries or refer to appropriate person
  • Perform a variety of difficult and responsible clerical, accounting and secretarial tasks relating to processing purchase orders and circulation of materials and equipment
  • Assist in tracking local, state and federal revenues and expenditures related to special education services
  • Assist in generating and accounting for third-party billing
  • Assist in preparation of correspondence, reports, memoranda, meeting agendas, records and other materials following procedures established by supervisor
  • Maintain a high level of ethical behavior and confidentiality when dealing with student and staff information
  • Compose, type and sign letters to parents, schools, businesses, agencies and State Department of Education as directed
  • Coordinate special projects as directed
  • Attend meetings, take and process minutes and make the appropriate arrangements for meetings as requested
  • Coordinate special transportation services
  • Generate, compile and maintain pertinent student data to complete the annual Special Education Census Report to be submitted to the Oregon Department of Education
  • Maintain grant and special services records as directed
  • Act as a friendly ambassador for the North Santiam School District
  • Perform such other tasks (which may require knowledge of other job descriptions) as may seem to be appropriate to the Board or Administration

  • Possess and maintain a valid First Aid card if required
  • Criminal Justice Fingerprint Clearance

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

TERMS OF EMPLOYMENT: Days and hours to be arranged, with salary according to current schedule.

EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on evaluation and working agreement.

This position is 40-hours per week, Monday-Friday, 255-days per year.
  • JobID: 1374
Contact Information