Job Postings

Contract Specialist

Marion County
Job Description

Contract Specialist



$27.56 - $36.94 Hourly


Salem, OR

Job Type

Full-time Regular

Job Number



Community Services

Opening Date


Closing Date




Bargaining Unit



This recruitment has been reopened for additional applicants and will remain open until filled. If you have already applied for recruitment #307-2023-3, you do not need to reapply. New applicants are encouraged to submit applications as soon as possible as this recruitment may close at any time without further notice.

Develops, coordinates, and processes contracts ensuring legal, policy, and procedural compliance.  Assists department in preparing requests for proposals (RFP's) and bids. May perform department-wide purchasing functions. Performs other duties as required.
Works under the general supervision of department management who establishes goals and reviews work for conformance to departmental standards and legal requirements.
Supervision of other employees is not a responsibility of positions in this class. However, may serve as a lead worker over personnel in department for purchasing and contract maintenance issues.

Typical Duties - Duties include, but are not limited to the following

Contracts Duties 

  • Develops, coordinates, and processes the department's contracts and agreements including negotiating, writing, auditing, analyzing budget impacts, and monitoring department's compliance with rules, statutes, and policies and procedures. Amends contracts based upon changes in contract amount, service type or special conditions.
  • Prepares request for proposals or routine letters of agreement between the department and other county departments, government agencies or outside parties; acquires quotes, conducts bidder's conferences; participates in review of contractor proposals. 
  • Prepares advertisements, bid documents, paperwork, and correspondence to vendors and recommendations to Business Services for the Board's approval. 
  • Monitors and audits contractor compliance. 
  • Coordinates the maintenance of all department contract document records, including required support documentation. 
  • Completes journal entries and performs accounts payable function for department service contracts. 
  • Prepares monthly, quarterly, and annual reports as required. 
  • Works with County Contract Administrator.  
Purchasing Duties 
  • Reviews department-wide purchase order requests for correct procedures and budget criteria.
  • Works with departments or divisions to ensure that proper purchasing guidelines and budget criteria are followed.           
  • Process purchase orders and contract release orders as required for all department purchases and revenue received.
  • Reviews supply levels, reviews weekly inventory status reports, and orders supplies as necessary.
  • Utilizes Internet to access state price agreement and suppliers/vendors to obtain highest quality merchandise at lowest possible prices.
  • Provides technical support to department management staff, researches issues, prepares analysis, recommendations and written reports.  Reviews purchases for cost savings to department. 
  • Works with County Purchasing Coordinator.
  • Performs other duties as assigned by your supervisor. 


Requirements for the Position


  1. Graduation from high school; AND
  2. Four (4) years of governmental contracting or purchasing and inventory control process experience; OR
  3. Two (2) years of college course work in business administration, accounting, engineering or related work; AND
  4. Two (2) years of progressively responsible experience in contract development and management or purchasing and inventory control process experience; OR
  5. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

NOTE: Preference will be given to applicants with HUD grant experience, federal grant (preferably CDBG or HOME programs) oversight and tracking, HUD grant tracking and management or experience analyzing and monitoring financials, interpreting laws and maintaining legal documents.

Considerable knowledge of:
Contracts: considerable knowledge of various county, state and federal rules and laws related to government contract procedures including but not limited to the Oregon Revised Statutes and Oregon Administrative Rules.
Purchasing: considerable knowledge of governmental purchasing procedures and inventory control processes, including ordering, receiving and record keeping; bookkeeping methods; and office procedures.
Skill in: operating a computer; effectively utilize word-processing; contract negotiation, writing proposals and implementation of new and revised processes.
Ability to: maintain detailed and comprehensive records; perform some bookkeeping work; lead the work of others; communicate effectively in both oral and written form; establish and maintain effective and professional relationships with County departments, employees, vendors, and the public.


Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program.  Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan.  Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.

Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015.  Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.


  • One of the following:
    • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
    • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
    • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
  • In addition to one of the above documents, Disabled Veterans must also submit one of the following:
    • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
    • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.

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