Job Postings

Administrative Assistant

Focus Heating & Cooling
Job Description

Administrative Assistant

$21 Hourly


Who We Are

Focus Heating & Cooling has been in business since 2005, serving the Santiam Canyon and the Willamette Valley. We are a family owned & locally operated business based out of Stayton, OR. Our business is based upon our honesty and customer service. We want what is right for our customer first! Not what is right for our bottom line. Due to these facts, we are almost exclusively referral based. We routinely are the little company that can. We have been honored to be recognized as a top 100 Daikin dealer in North American and Silver in the Best of the Mid-Valley.

What We Do

We are a team of HVAC experts who handle everything from small repairs of residential heating and cooling systems to large replacements of commercial equipment.


  • Greet customers

  • Resolve customer complaints quickly & favorably

  • Perform data entry & clerical duties related to new install projects

  • Provide phone & service scheduling back up as needed

  • Back up HVAC Install DSR during absences

  • Track & report key performance indicators

  • Verify payroll hours for job costing

  • Track employee incentive programs

  • Communicate with outside agencies regarding permits & inspections

  • Submit equipment warranties & incentive rebates

  • Make outstanding billing calls

  • Enter account payables

  • Assist with various clerical tasks as requested

Competencies for Success 

  • Exceptional communication & phone skills

  • Dependable

  • Highly organized & process driven with exceptional follow-through abilities

  • Experienced with Microsoft Office, MS Excel, and Quickbooks preferred

  • Self-starter & independent worker

  • Team player

  • Teachable & excited to learn new skills

What We Offer

  • Competitive wage based on experience, skills, and certifications

  • Discretionary performance bonuses

  • Generous PTO, Paid Time Off, Policy

  • Medical insurance with HSA plan

  • Cellphone or reimbursement for use of personal phone

  • 401k Plan with a % company match

  • The Focus Team. This is last on the list because it’s most important. We care about our team, and expect you to bring that same caring when you join. You will become an integral part of creating a culture that is Focus Heating

If you want to be part of something bigger than just a job – make this career move and find exactly what you’re looking for. You will work in a place where you will be appreciated by your team and your customers, and where your work has a direct effect on the success of the company.

Contact Information
Other Postings